Services Offered

PA Property Management is there to provide the services required to deliver the COA or HOA lifestyle owners expect.

Financial Services - budgeting and long-term financial planning

PA Property Management provides a full range of financial services. Monthly financial reports include an income statement, balance sheet, aged accounts receivable, aged accounts payable, and bank statements. These reports are designed to be easily understood so the Board has an access to a transparent accounting system. This same transparency can also be shared with all Association members.

 Each association has its own, separate financial accounts for both annual operations and long-term (reserves) savings and investment portfolio. There is never a co-mingling of one association’s funds with another association or with PA Property Management funds.

 PA Property Management prepares a federal tax return (1120H) for each association. The returns are reviewed by a Certified Public Accountant (CPA) for a nominal charge prior to filing.

 The Community Association Manager will assist the Board with the preparation of a well-developed and realistic annual budget. The budget will reflect current information and the association’s objectives. Long-term financial health and stability require that the cost of major capital expenses be anticipated and funded. If requested, the Community Association Manager will assist with the hiring of an outside consultant to conduct a reserve study.

 When it is necessary, the Community Association Manager will work with homeowners who are delinquent in paying their monthly assessments (fees); in many cases accounts are brought current without further legal intervention. If legal action is required, PA Property Management, through associated legal firms, provide collection services, liens, and foreclosures.

Vendor and Professional Services

PA Property Management has established relationships with experienced, reputable vendors and contractors who are able to provide high-quality products and services that are required for a well-maintained community. We continue to screen suppliers and contractors to ensure client associations receive the best quality and the best value. All contractors must annually provide current proof of liability insurance and Workers’ Compensation, and tax identification information prior to starting a project.

We will manage competitive bids for products and services as directed by the Board. Once a vendor or contractor is selected by the Board, the Community Association Manager will be the primary point of contact for scheduling, site review, and any project management issues. PA Property Management does not accept any compensation from vendors or contractors so that there is never any action that could be construed as a conflict of interest.

Maintenance and Improvement Services:

·         Contractor/vendor selection and management
·         Buildings maintenance and improvements
·         Emergency repair services
·         Landscape maintenance, improvements and irrigation
·         Snow removal and mitigation
·         Pond maintenance
·         Trash and recycling collection
·         Security systems
·         Elevator maintenance and engineering (high-rise)
·         Manage and maintain common elements such as a clubhouse, tennis courts and pool
·         Project management
·         Master insurance policy

Professional Services

·         Legal
·         Comprehensive accounting services
·         Engineering
·         Board education— law and best practices
·         Timely and accurate communications
·         Documents and records
·         Meeting management